Minute:

Item

Action:

Act of Remembrance: Said by CC

JUN18/01

Apologies: Apologies were received from R Turner, S Allen and J Mellor.

JUN18/02

Chairman’s Opening Remarks:

CC welcomed all present and a minutes silence was held to remember recently deceased member Mrs Brenda Morley of RuddingtonRBL. CC report is attached at [Annex A] and highlighted from the report meeting held with CVC and Sam Edmunds Property Manager in relation to the City building. CC advised members that  further meetings will be held once structural reports have been received to look at options for various parts of the building. CC thanked everyone that was involved in the planning and organisation of the Southwell Re-Dedication and Parade which was a great success. CC has received a number of compliments from Civic Guests and Legion Members across the region. A few minor issues have been identified which the Parades and Ceremonial Committee will consider. It was agreed that the CC would writeto Andy Gregory to thank Andy for his help and support in ensuring that the event was a success. CC and EH attended ‘The Big Iftar’ at Baitul Hafeez Mosque in Nottingham. The occasion was about the breaking of the Fast in Ramadam, members of the Mosque support TRBL Poppy Appeal and made the CC and EH most welcome. CC attended an area meeting with fellow County Chairs at Melton Mowbray. Various issues were discussed many arising from the National Conference. County Chairman discussed numbers of members on County Committees which was relevant to our own committee. CC stressed that on our own committee we need a minimum of seven committee members and it is for that reason why CC expressed concerns at the previous meeting about having a minimum number of members.CC suggested that we need to be looking to our branches to identify suitable members that can sit on the County Committee and requested   that when County Committee Members were visiting branches to be mindful of identifying people that could serve on the committee.

CC

JUN18/03

Additional Items for the Agenda:

Committee Membership:

CC reported that Mr Cliff Meredith due to personal reasons has resigned from the County Committee. Committee Members were sorry to hear the news as Cliff had been really committed to his role on the County Committee especially visiting branches. TP agreed to cover those branches that had been allocated to Cliff including being a member of the County Conference Committee. AP agreed to replace Cliff on the Events Committee.

Great War Heritage Day:

Nottinghamshire County Council have organised a Great War Heritage day at Rufford Abbey Country Park. MSO agreed to circulate details to branches.

MSO

JUN18/04

Minutes of Previous Meeting Thursday 17th May 2018:

The minutes of the County Committee Meeting held on the 17th May 2018 having previously been circulated, were accepted as a true record.

JUN18/05

Matters arising:

Legion Ball:

EH needs to see if holding a Legion Ball would be viable and would need to write to branches to see if there was any interest.

CT confirmed that forms had been submitted to claim costs for the recent Regional Standard Bearers Competition.

Branch Accounts Workshop:

It was agreed that the MSO would circulate to branches details of the workshop scheduled for Friday 27th July.

Committee Members Branch Visits:

MSO confirmed that he would maintain and update a register of visits that members made to branches.

Nottingham City Branch:

CVC expanded further on the meeting that he had attended with the CC and Sam Edmunds. The latest Engineers survey identified structural issues with the second floor ceiling that may have an effect on activities carried out on the third floor. A number of problems with water penetration have also been discovered arising from the Hotel next door and lack of maintence of the building over a number of years. CVC advised at this stage there is a need to decide a way forward for the building including, ensuring that the building is safe. CVC stressed that the building needs to be looked at in terms of safety and the activities that happen in the building and it may be that some activities are not appropriate. CC reiterated his earlier point that meetings are ongoing to look at various options for the building.

Proposal

The County Committee pays the invoices of £3952.80 inc VAT to Arnold Electrical on behalf of works undertaken at City Branch Premises, this to be paid from City Branch General Fund

Proposer:  TP

Seconded by:  AP

In Favour                 Abstained                Against

Carried unanimously

EH

MSO

JUN18/06

Events Committee:

Legion Ball was discussed during matters arising.

JUN18/07

Finance Report:

CT highlighted from his report [Annex B] the current cash book balance and the total amount of monies invested in BFI.Members discussed costs for running the monthly Standard Bearers Training sessions at the North and South of the County. EH asked that regular reports be provided to the County Committee including attendance at the training sessions.

Proposal

The County Committee pays the costs of providing Standard Bearer Training sessions held at both the North and South of the County, subject to receiving regular reports.

Proposer:  RF

Seconded by:  IB

In Favour                 Abstained                Against

Carried unanimously

Proposal

The County Committee pays the invoice of £600 inc VAT to Jem Storage to enable County equipment to be kept in a secure location.

Proposer:  EH

Seconded by:  CVC

In Favour                 Abstained                Against

Carried unanimously

In concluding the financial report it was agreed that the MSO would remind branches of the financial year end and accounts workshop.

MSO

JUN18/08

Community Fundraiser Report:

Not received.

JUN18/09

County Training Officer Report:

CC advised committee that a Lomas course was being planned for August; no firm details were known at the moment. CC has asked if two courses can be run as we have had eight applications and was looking at running the courses at St Georges Centre, Netherfield. CC was looking to set a date for a Recruiting Officer course. MM asked about Parade Marshal courses; requests should come through the County and then on to National.

JUN18/10

County Conference Committee Report:

RF updated members; Conference paperwork was ready to go out in September with the next committee meeting being held at Portland. RF highlighted those members that were up for election next year which would be for a three year period. Members discussed the recruitment of new members and the need to consider times and days when the County Committee meets.

JUN18/11

County Parades & Ceremonial Committee Report:

MM circulated comprehensive reports to members [Annex C] highlighted from the report the successful Freedom of the City event that TRBL participated in. Members further discussed the Southwell Re-Dedication and some of the feedback that had been received. IB has drafted a letter which after approval from County Chairman would de directed at Branch Chairman to encourage Chairman to be more proactive at attending events.

 MM highlighted further items in his report including asking for members to agree the 18^th November 2018 for the County Standard Bearers Competition and the 2^nd June 2019 for the Southwell Re-dedication which Members agreed.MM asked for thoughts on selecting Standard Bearers to represent the County at The Festival of Remembrance, Committee Members agreed that County SB and Deputy County SB should be asked first, and it was agreed that the County would pay expenses. MM agreed to contact County SB and Deputy SB and report back to Committee.

Proposal

The County Committee agrees to the appointment of Mr Jason Hood as the County Deputy Standard Bearer.

Proposer:  MM

Seconded by:  EH

In Favour                 Abstained                Against

Carried unanimously

MM

JUN18/12

Membership Support Officer Report:

MSO highlighted from his report [Annex D] visits that had been made to RBL branches during June and progress being made with West Bridgford RBL.

JUN18/13

County Committee Members’ including Branch Reports:

None to report this month.

JUN18/14

Date of Next Meeting:

There being no further business the meeting closed at 11.55am. Next meeting on Thursday 19th July 2018 at 10.00am, Portland College.

County Chairman …………………………………… Date …………………………...